About When I Work
When I Work provides employee scheduling, time tracking, and team messaging for businesses with hourly employees. Managers create schedules in minutes with drag-and-drop tools, and employees can swap shifts, request time off, and clock in from their phones. The platform supports multiple locations and integrates with payroll providers. Popular with restaurants, retail stores, and hospitality businesses with 10-500 employees.
What's Great
- ✓Intuitive drag-and-drop scheduling that managers can learn in minutes
- ✓Employee shift swapping and time-off requests handled through the mobile app
- ✓Multi-location support for businesses with several sites
- ✓Integrates with major payroll providers for seamless timesheet export
Watch Out For
- !Does not include built-in payroll processing — requires a separate provider
- !Free plan has been discontinued and all tiers are now paid
- !Limited advanced features like demand forecasting or AI scheduling
- !Reporting is functional but lacks depth for larger organizations
Common Use Cases
Restaurant manager creating weekly shift schedules with drag-and-drop simplicity
Retail business enabling employees to swap shifts and request time off via mobile
Multi-location business managing schedules across several stores in one dashboard
Pricing Model
Freemium
Free plan available. Paid plans unlock advanced features and higher limits.
Category
Time & Attendance
Systems for tracking employee work hours, shifts, and attendance.
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